1. Introduction

Effective Date: 6^th Aug 2025
Last Updated: 6^th Aug 2025

At DIGIPOL, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you participate in Digipol HackX ("the Hackathon"), whether online or in person.

By registering or participating in the Hackathon, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of personal and non-personal data:

a. Personal Information

• Full Name
• Email Address
• Phone Number
• Organization / Institution / Company
• Role (e.g., Student, Developer, Startup, etc.)
• ID Proof or Government-issued ID (for verification)
• Resume or CV (optional)
• Social Media or GitHub/LinkedIn links (optional)

b. Technical Data

• IP address, device type, browser type, OS
• Usage logs on our event portal or submission platform

c. Project Submissions

• Code, designs, documents, and all content submitted during the Hackathon

3. How We Use Your Information

Your information will be used for the following purposes:

• To manage your participation in the Hackathon
• To communicate important updates
• To evaluate your project submissions
• To issue certificates, prizes, or recognition
• To compile anonymized analytics for event improvement
• For security and fraud prevention
• To comply with applicable laws and regulations

4. Information Sharing and Disclosure

We do not sell your personal information.

We may share your data with:

• Event partners, sponsors, or judges for evaluation or collaboration
• Government authorities (if required by law or for security reasons)
• Technology service providers (e.g., cloud hosting, form processors)

All third parties are bound by strict confidentiality agreements and data protection clauses.

5. Data Storage and Security

We implement industry-standard security measures to protect your data, including:

• Encryption (SSL/TLS)
• Restricted access controls
• Secure cloud infrastructure

Data will be stored only for the duration necessary for the Hackathon and associated post-event activities, or as required by law.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal data
• Withdraw consent at any time
• Request data portability

To exercise these rights, contact us at: info@digipol.org

7. Photography & Media Consent

By participating, you grant us the right to capture and use your photos, videos, and recordings for promotional and reporting purposes related to the Digipol Hackathon and Digipol Expo and Conference

8. Third-Party Tools & Links

We may use third-party tools like Google Forms, GitHub, Zoom, etc. We are not responsible for their privacy practices. Please review their individual privacy policies.

9. Changes to this Policy

We reserve the right to update this Privacy Policy at any time. The updated version will be posted on our website, and participants will be notified of major changes.

10. Contact Us

For any questions or concerns regarding this Privacy Policy, contact:

DIGIPOL

Email: info@digipol.org

Phone: +91-7032091515